Rise At DHHS


Records Management Officer Job Opportunities

Specialisterne Australia offers an alternative for people with autism to connect with employers who recognise the valuable contributions and talents that people on the autism spectrum can bring to their organisations. We offer a tailored workshop and assessment program whereby applicants can demonstrate in a practical, hands-on environment their skills and abilities, directly to employers.

We are currently seeking applications for employment with the Victorian Government Department of Health and Human Services (DHHS). Applications are requested to fill a number of Records Management Officer roles as part of the “Rise at DHHS” recruitment initiative.

 

As a Records Management Officer, you will be a part of the Melbourne-based Records Management Unit. The tasks that a Records Management Officer performs are very important for the Victorian Department of Health and Human Services. To be successful in this role will require you to not only be efficient in your ability to process archived documents in a timely manner, but to also be very thorough, precise and accurate with the details you are to locate and record onto the computer-based system.

These full-time opportunities are a fixed-term 23-month employment contract with the Victorian Government’s Department of Health and Human Services paid at the Victorian Public Service Level 2.

These roles will suit people that:

  • Have an interest in sorting data in physical form (i.e., hard copy documents)
  • Enjoy organising documents
  • Have a keen eye for detail
  • Can identify minor details on paper documents and record these using a computer program
  • Enjoy administrative work of a very repetitive nature

The work you will be performing will be repetitive, and will remain so for the duration of the employment contract. This role, although largely desk-based, does require regular walking to areas of the office to retrieve and return boxes of archived documents. As such, a general level of physical fitness is expected to be able to complete tasks adequately. Boxes that will be lifted may be up to approximately 15 kilograms.

Successful candidates will start by learning and performing key skills required to work in the DHHS Records Management Team.

The candidate:

  • Must have a diagnosis of ASD (this includes Autism spectrum disorder, Asperger’s disorder, Autistic disorder, and Pervasive developmental disorder not otherwise specified)
  • Must be aged 18 years or over
  • Must have Australian Citizenship
  • Will have to satisfy the suitability requirements of DHHS and complete a National Police Clearance
  • Must be able to attend the entire 3-week assessment phase beginning Monday 10th July
  • Should live within a daily commutable distance of the Melbourne CBD

Experience using computers is essential to undertake this role, as is the ability to lift boxes of documents sometimes up to 15 kilograms.

The following skills and experiences will be highly regarded, although are not pre-requisites for the role:

  • Previous experience in a Records Management role
  • Previous experience using Lotus Notes and/or TRIM
  • A strong interest in learning and performing Records Management related tasks.

This is a great opportunity to become a part of a forward-thinking team with a commitment to providing high quality services to the Victorian State Government.

 

Selection Process

Following the closing of applications on Thursday, June 22nd, Specialisterne will select a shortlist of applications and these applicants will be invited to attend one 5-hour pre-selection Workshop in the Melbourne CBD. The Workshop is designed to measure logical thinking and aptitude for the positions available at DHHS.

Please note that those shortlisted candidates that are invited to attend the Pre-Selection Workshops will be required to complete a National Police Clearance online which must be completed by Monday, June 26th.

 

 

Workshop 1 will be held on Monday 3rd of July

 

Workshop 2 will be held on Tuesday, 4th of July

 

Workshop 3 will be held on Wednesday, 5th of July

 

After the workshops, successful candidates will by Thursday, July 6th be notified if they advanced to the next stage and if they have been offered a place to attend the 3-week Assessment and Work Readiness Program. At this point also, any unsuccessful candidates not going forward to the Assessment and Work Readiness Program will be notified via email.

 

Immediately concluding this 3-Week Program, all candidates will be notified of the outcome of if they are to be offered a role with DHHS or if they have been unsuccessful.

 

Key Actions                                               Date

Applications Open                                         Tuesday, June 6th

Applications Close                                         Thursday, June 22rd

Notification to attend Workshop                     Friday, June 23rd

Workshop Dates                                             3rd, 4th & 5th July

Notification to attend Assessment Program   Thursday, July 6th

Assessment Information Session                    Friday, July 7th

Training and Assessment Program                 Monday, July 10th-Friday, July 14th, Monday, July 17th-Friday, July 21st, Monday, July 24th-Thurs, July 27th

(Notification of Job Offers)                              Friday, July 28th

Commencement of Employment                     Monday, July 31st

 

Application Process

Step 1:

Send in his/her letter of application detailing any experience, interests and skills, CV or resume outlining educational experience and any supporting references, certificates etc. along with evidence of a positive ASD or Asperger Syndrome diagnosis i.e. Diagnostic Assessment or a letter from a Treating Medical Practitioner (and those that identify as being on the Autism Spectrum) via e-mail to:

jason.white@specialisterne.com

 

Step 2:

Filling in the requested information in the web-based questionnaire found at the following web site:

https://www.surveymonkey.com/r/DHHS_application

 

 

Following the completion of these steps the applicant will expect to:

  • Receive an acknowledgment of receipt of application within 48 hours, during normal working days.
  • From 23/06/17 be informed whether his/her application has been confirmed, held for consideration for future opportunities or declined.

JASON WHITE,

Employment Services Manager,

E: jason.white@specialisterne.com

Applications should be received by 8pm on the 22/06/17 at the latest!

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